Tasmanian Association of Pharmacy Students Constitution 2007

 

 

1	NAME :	The name of the Association is “Tasmanian Association of Pharmacy Students”, abbreviated to TAPS.
2	DEFINITIONS:	a) “Association” means Tasmanian Association of Pharmacy Students.       b) “Student” means any person currently enrolled in a tertiary course in Australia.   i) “International Student” means any student currently enrolled in a tertiary course in Australia who resides outside Australia.       c) “Executive” means the Executive committee as represented by this constitution.       d) “AGM” means the Annual General Meeting of the Association.       e) “NAPSA” means the National Association of Pharmacy Students.       f)  “IPSF” means the International Pharmacy Student Federation.       g) “Member” means any person who has paid their membership fees for that year.       h) “Pre-registrant” means any person who has graduated from the Bachelor of Pharmacy degree and is in the process of becoming a registered pharmacist.       i) “President” means the President of the Association, as defined in 5 d).       j)  “Secretary” means the Secretary of the Association, as defined in 5 d).       k) “Treasurer” means the Treasurer of the Association, as defined in 5 d).       l) “Vice President” means the Vice President of the Association, as defined in 5 d).       m) “NAPSA Representative” means the NAPSA Representative of the Association, as defined in 5 d).       n) “International Student Representative” means the International Student Representative of the Association, as defined in 5 d).
3	OBJECTIVES:	a) To promote the status, rights and privileges; and to promote the interests of members of the Association.       b) To establish understanding between the Association and any other organisation interested in pharmaceutical practice.       c) To cooperate and affiliate with any other organisation, with a view to furthering the objectives of the Association.       d) The property and income of the Association shall be applied solely towards the promotion of the objects and purposes of the Association as described in clause 3a), b) and c), and no part of that property or income may be paid or otherwise distributed, directly or indirectly, to Members, except in good faith in the promotion of those objects or purposes.
4	MEMBERSHIP:	a) The following shall be entitled to:       b) i) Membership, upon payment of such an annual fee at such time as the Association shall deem fit –     1 Any person following the approved course of study in Tasmania with a view to becoming a qualified pharmacist.     2 Pharmacists, qualifying in Tasmania and of not more than four (4) years standing.       ii) Associate Membership, upon payment of such fee as the Association shall deem fit, and subject to the approval of the Association     1 Registered pharmacists provided that they are registered with the Pharmacy Board of Tasmania.     2 Members of the Teaching or Administrative Staff of any College or other organisation engaged in the education and training of students.       iii) Honorary Associate Membership or Honorary Life Membership may be conferred on any person as a mark of respect or of appreciation of valuable service to the Association or the profession of Pharmacy, provided that the necessary motion is moved by the President, on behalf of the Executive of the Association, and endorsed by the Secretary.         iv) Social Membership may be granted to any interested persons upon payment of such fee and at such time as the Association shall deem fit, subject to the approval of the Association.       b)   Members, other than those under Clause 4a), may enjoy all rights and privileges of membership except the right to vote at any meeting of the Association.       c)   The association will not be held responsible for the actions and views of its individual members.
5	OFFICE BEARERS:	a) The following shall be the properly constituted officers of the Association: President Vice President Secretary Treasurer NAPSA Representative International Student Representative                                  b) The Officers shall hold office for one (1) year from Annual Meeting to Annual Meeting, and the same person shall fill no office for more than two (2) consecutive years.     c) The Officers shall be elected by the vote of the Association.  The Association may, by two-thirds majority vote, OR a majority vote of the executive, remove any Officer from Office.  Any casual vacancy occurring in any office shall be filled by election at any extra-ordinary General Meeting.       d) The Officers shall be elected from the members of the Association who are concurrently studying towards a degree within the Tasmanian School of Pharmacy.       e) Duties of the officers shall be as follows:       PRESIDENT   i Shall preside at meetings and shall have the casting vote in all decisions.  In the absence of the President, the Executive shall have the power to elect a Chairman.         ii Shall be a member with full voting power on all sub-committees.         iii Shall, where applicable, as Past President introduce the incoming President immediately before the close of the Annual General Meeting.         iv Shall, when immediate action is required, act on behalf of and in the interests of the Association after having conferred with any other member of the Executive.         v Shall perform other duties as the Association may from time to time direct.         VICE PRESIDENT   i Shall execute the duties of the President in the event of the resignation of such President, until such time as the Association shall elect a new President.         ii Shall be responsible for the arrangement of publicity for the Association in its activities and functions.         iii Shall perform other duties as the Association from time to time directs.         TREASURER   i Shall handle all financial matters as directed by the Association.         ii Shall prepare and present to the Annual Meeting of the Association a report detailing the financial transactions of the Association in the year preceding the meeting.         iii The treasurer shall act as auditor of the account/s and give details to the Association, Executive and Societies Council of the university to which the pharmacy department is attached.         iv Shall perform other duties as the Association may from time to time direct.         SECRETARY   i Shall carry out the secretarial duties of the Association and Executive.         ii Shall aid in the preparation and presentation, on behalf of the Executive, of all reports and statements as required by the Constitution made hereunder.         iii Shall convene meetings of the Association, and the Executive as constituted hereunder.         iv Shall organise and direct such other activities and services as are necessary for the carrying out of the policy of the Association, and perform other duties as the Executive may from time to time direct.         NAPSA REPRESENTATIVE   i Shall act as the Association's representative at the NAPSA Annual General Meeting in the year in which they hold office.         ii Has had one year as the deputy NAPSA representative, and already attended one NAPSA Annual General Meeting as an observer.         iii Shall appoint a second representative to the National Council of NAPSA, who shall also attend the NAPSA Annual General Meeting.         iv Shall prepare reports as directed by the Executive pertaining to NAPSA and the Association's involvement.         v Shall perform other duties as the Association may from time to time direct.         INTERNATIONAL STUDENT REPRESENTATIVE   i Shall act as the Association's representative of the international student population.         ii Shall identify as an international student (see Clause 2 b) i)         iii Shall act as a liaison between the Association and the international student population, bringing to the attention of the association any matters which are of concern.         iv Shall perform other duties as the Association may from time to time direct.         RETURNING OFFICER   i Shall be appointed fourteen (14) days prior to the Annual General Meeting of the Association, and remain in office until the conclusion of the Annual General Meeting.         ii Shall prepare for the election of Executive members.         iii The Returning Officer has no voting power in the election of Executive members.         iv Shall be appointed to the position of Returning Officer by the Executive.         v Shall disclose the result of the election to the meeting of the Association.
7	MEETINGS OF THE ASSOCIATION:	a) The Association shall meet as often as is deemed necessary by the incoming Executive.  At least one (1) weeks notice should be given to members.       b) A quorum at any Annual General Meeting shall be not less than one third of the total number of voting members.       c) Annual General Meeting:   i The Annual General Meeting of the Association shall be held as close as is practicable to the third last week of the first semester as defined by the University.         ii At such meeting, the Annual report, and financial report shall be presented; the election of officers for the following year shall take place, and any other business transacted.         iii The voting shall be done by secret ballot, whereby the nominees must leave the room.  The votes must be cast on paper and given to the nominated Returning Officer.       d) Extraordinary General Meetings:   i The President may, whenever he/she thinks fit, and shall on a requisition signed by not less than half of the executive, and stating the business to be dealt with, convene an Extraordinary General Meeting of the Association.         ii Notices of such meetings specifying the business to be dealt with shall be submitted in writing to all voting members, not less than seven (7) days before the meeting.         iii At such meeting, only the specified business shall be dealt with, no other business being eligible for discussion.         iv At any meeting, unless otherwise constituted, a majority vote shall constitute the decision of the Association and such decision shall be binding to all members of the Association.
8	THE EXECUTIVE:	a) The Association shall, at its Annual General Meeting, elect a President, a Vice President, a Treasurer, a Secretary, a NAPSA Representative, and an International Student Representative, who shall constitute the Executive Committee.       b) Any student, who at the time of the Annual General Meeting, is currently enrolled in first-year Pharmacy units or CSA450 Clinical Pharmacy Residency 4 cannot be elected to the position of President, unless they are the only nomination for the position.       c) The Secretary may, whenever necessary, and shall on the request of the President or a requisition in writing from any three (3) members of the Executive, convene a meeting of the Executive, stating the business to be dealt with.       d) The Executive shall have general management and direction of the affairs and activities of the Association, and shall, as a result of deliberations on such matters, make recommendations to the General Meeting of the Association.       e) The Executive shall act on behalf of, and in the interests of the Association, on any matter of urgency, with such action being reported to the next meeting of the Association (if practical).
9	SUB COMMITTEES:	a) Sub-committees may be formed at the discretion of the Executive of the Association.
10	FINANCE:	a) All monies received by the Association shall be paid to the credit of a bank account in the name of the Association, and the signatures of the President, Vice President, Treasurer, Secretary and NAPSA Representative recorded with the Bank.       b) The Association shall operate such banking accounts as the Association or the Executive acting on behalf of the Association, shall deem fit.       c) The financial year of the Association shall end at the close of the Annual General Meeting.
11	AMENDMENT OF CONSTITUTION:	a) The constitution may be amended at a General Meeting subject to Clause b) being observed.  Any such amendment must carry a two-thirds majority vote of those present at the meeting.       b) Any proposal to amend this constitution shall be submitted in writing, and signed by the proposer and seconder thereof, to the Secretary of the Association, not less than twenty-one (21) days before the meeting, whereupon the Secretary shall display the said written notice/s of motion in the Pharmacy Department of the currently approved institution.
12	DISSOLUTION:	a)   The Association may be dissolved by a resolution carried by a three-quarter majority of members present at a meeting with three-quarters of the voting members present.       b)   Upon dissolution, the assets of the Association shall be donated to a suitable charitable organisation or the Societies Council of the University to which the Pharmacy Department is attached.  If liabilities exist they shall be borne by the financial members if possible, otherwise approved legal procedure will be followed.

SIGNED:

 

Ella Jeffrey	Rebecca Wyatt	Clayton Taylor
PRESIDENT	VICE PRESIDENT	TREASURER
Nicole Noonan	Georgina Lippis
SECRETARY	NAPSA REPRESENTATIVE	27 July 2004

 

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